My Studio Money pulls your Stripe, PayPal, Venmo, Square, Etsy, bank and card statements into one place, sorts every transaction for a photography business, and hands your CPA a tax-ready summary for each year. Even if you’re a few years behind.
Brings in everything your money touches
A bad accountant, a busy season that turned into three, a shoebox of Stripe accounts. It happens to good businesses. My Studio Money was built to dig a real studio out of exactly that.
“I built this to catch my own studio up after a few messy years. Then I realized every photographer I know needs it.”
Ana Brandt · photographer since 1999, founder of My Studio BooksBuilt around how photographers actually get paid and actually spend, from session deposits to lab orders to the assistant you Zelle.
Stripe, PayPal, Venmo, Square and Etsy exports are recognized instantly. Any bank or card works too: match the columns once and it remembers.
Built-in rules already know Adobe, Pixieset, WHCC, Squarespace, Facebook ads, your lab and your gas station. Most transactions sort themselves.
Payouts from Stripe, PayPal or Venmo that hit your bank are treated as transfers when the detail is already imported, so income isn’t inflated.
Anything it can’t place waits for you. Sort one, make it a rule, and every matching transaction across every year updates.
Enter quarterly payroll from Gusto or ADP, track 941 and state filings, and see exactly which contractors need a 1099-NEC each year.
Income, cost of goods and deductions mapped to your business tax return lines, with meals at 50% and owner pay flagged. Download the summary and the full ledger.
Months with no bank statement, Stripe payouts with no matching deposit, sales tax collected, big equipment buys. Each year gets a clear issue list.
Add a business purpose or receipt location to any transaction, so your CPA never has to chase you in March.
Roles for owner, admin, bookkeeper and a read-only CPA login, so your accountant sees everything and can change nothing.
These are real screens from the demo studio. Open the demo and click around yourself.
Connect the two and every session payment arrives with the client and session attached, so every deposit in your books explains itself.
Session payments from My Studio Books flow into My Studio Money matched to the client name and session. Everything else your business touches (rent, payroll, labs, ads, Etsy, Peerspace, card purchases) comes in from your other accounts. The two meet in one set of books.
The My Studio Books connection is the next feature to ship. Until then, Stripe and PayPal imports already bring in those same payments.
| Typical photography CRM | My Studio Money | |
|---|---|---|
| Bookings, contracts, client emails | Yes | Leaves that to your CRM |
| Invoices and session payments | Yes | Yes, imported and matched |
| Every bank account and credit card | No | Yes |
| Stripe, PayPal, Venmo, Square and Etsy fees and payouts | No | Yes, without double counting |
| Payroll, contractors and 1099 tracking | No | Yes |
| Totals mapped to your business tax return | No | Yes, per year |
| Catch-up on past years | No | Yes, any year you have statements for |
Financial data is the most personal thing a business has. Here’s exactly how we protect it, in plain English.
Every business is sealed off by row-level security inside the database itself, not just the app. Another account can’t see or touch a single one of your transactions.
Data travels over encrypted HTTPS connections and is stored on encrypted disks with Supabase, the database platform behind thousands of apps.
You bring in statements as files. When direct connections arrive, they’ll use each company’s official sign-in, so we never see or store your passwords.
My Studio Money has its own database, separate from My Studio Books and every other product, so a problem in one can never reach the other.
Invite a bookkeeper who can sort, or give your CPA a read-only login. Remove anyone with one click.
Download everything in one file any time. We never sell or share your data, and we’ll delete it completely when you ask.
Bookkeepers typically charge hundreds of dollars a month, and far more to catch up past years. My Studio Money puts you in control for a fraction of that.
Automatic bank feeds, when they arrive, carry a per-account fee from the bank-connection provider and will be an optional add-on on every plan. All sales are final. My Studio Money organizes your books and prepares a summary for your tax professional; it does not file returns or provide tax, legal or accounting advice.
No. My Studio Money is bookkeeping. It organizes every transaction and maps the totals to your business tax return lines, so your CPA or enrolled agent can prepare and file quickly and for less. They still review it and sign the return.
Yes, that’s what it was built for. Import any year you can download statements for. Each year gets its own summary and its own list of what’s missing, so you can work through them one at a time.
No. My Studio Money stands on its own. If you or your CPA use QuickBooks Online, the upcoming connection will let you bring in history or send clean books over.
No, keep using Gusto, ADP or your payroll provider. You enter quarterly totals and track which payroll forms were filed, and My Studio Money puts the right numbers on your report and flags gaps.
Photographers and other creative studios: S-corps, LLCs and sole proprietors. Reports follow the S-corp return line by line, and the same categories translate directly for other business types.
Yes. Give them a read-only login. They can see every transaction and report but can’t change anything.
No. It works with any CRM, or none. If you use My Studio Books, the connection makes every session payment match up automatically.
Download a full copy any time, including before you cancel. Your summaries and ledgers export as spreadsheets your CPA can open.
Every account, every year, sorted and ready.